Admin Center - detailed report on Everyone except external user permissions

The new report provides SharePoint Advanced Management admins complete item-level details of permissions granted to special SharePoint groups: Everyone and Everyone except external users.

Roadmap ID:561038

Details:

What changed: The SharePoint Admin Center now includes a detailed report that shows item-level permissions for special SharePoint groups: Everyone and Everyone except external users. Previously, admins had limited visibility into these item-level permissions. This report helps identify exactly which items have these special SharePoint groups as recipients, improving permission auditing and security management.

Why: Admins need precise visibility into permissions granted to broad groups to manage access risks effectively.

This report enables admins to:

• Audit permissions at a granular level
• Detect unintended access
• Enhance security compliance

Try this:

• Open the SharePoint Admin Center and navigate to Advanced Management > All features > Data access governance reports.
• Select the new report 'Sites and files shared via special SharePoint group' and trigger the relevant report.
• Export the prepared report and review item-level permission details.

Why this matters: Detailed permission reports help prevent unauthorized access and support compliance with organizational security policies.

Business impact: Teams can better manage SharePoint permissions, reducing security risks and simplifying audits.

Personal impact: Admins save time identifying and resolving permission issues with clearer, item-level insights.

Learn

• Get item-level permission details for "Everyone except external users" and "Everyone"
• Generate a report on sites and files shared via special SharePoint groups