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(Updated) Microsoft Teams: A refreshed in-meeting experience with simpler controls and a smarter share panel

MC1317197

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MC1317197 Major change
Microsoft Teams
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#560321Rolling out
Microsoft Teams: Meeting toolbar redesigned
Rollout startJuly 2026

Added to roadmap: 17 apr 2026 | Last modified: 21 jul 2026

You can now customize the meeting toolbar by pinning, unpinning, and reordering controls to match how you work. Raise Hand is grouped under Reactions to reduce mis-clicks, and Leave is clearly separated on the right. It may feel different at first, but it’s designed to be faster and easier to use.

Updated September 23, 2026: We have updated the timeline. Thank you for your patience.

What and why

As Microsoft Teams has added meeting capabilities over time, the meeting controls and share panel have grown crowded, contributing to mis-clicks between high‑impact actions like Share, Leave, and Raise hand, and to accidental shares of unintended content. Drawing on extensive customer feedback and telemetry, we’re introducing two coordinated updates: redesigned meeting and sharing controls. Together, they make core actions easier to find, reduce accidental clicks, and give users more confidence when sharing content.

This update supports personal and team productivity by reducing friction in everyday meetings and improving confidence when presenting or sharing content.

This message is associated with Microsoft 365 Roadmap ID 560321 and 502520. It applies to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web.

Rollout schedule

  • Targeted Release: We will begin rolling out redesigned meeting controls in late July 2026 (previously early July) and expect to complete by mid-August 2026 (previously late July). Redesigned Sharing controls will begin rolling out in September 2026.
  • General Availability (Worldwide): We will begin rolling out in mid-October 2026 (previously late September) and expect to complete by late October 2026 (previously late September).
  • General Availability (GCC, GCC High): We will begin rolling out in late October 2026 (previously late September) and expect to complete by mid-December 2026 (previously late November).
  • General Availability (DoD): We will begin rolling out in mid-December 2026 (previously late November) and expect to complete by early January 2027 (previously late December 2026).

Impact on your organization

Who is affected

  • All Teams work and school users joining meetings

Platforms:

  • Teams for Windows desktop
  • Teams for Mac desktop
  • Teams for the web
  • Not in scope: Teams (consumer), iOS, Android, Teams Rooms, Linux

What will happen

  • Meeting controls will be center‑aligned, with microphone, camera, and share grouped together.
  • The Leave button will be separated to reduce accidental exits.
  • Less‑used actions will move into a reorganized More menu.
  • Users can personalize meeting controls by pinning, unpinning, and rearranging controls using drag and drop.

Screenshot: New More options menu

  • Users can personalize meeting controls by pinning, unpinning, and rearranging controls using drag and drop.
  • The redesigned share panel may include:
    • Live previews of screens and windows.
    • A tabbed layout
    • A two‑step share confirmation to reduce accidental sharing.

Screenshot: Reorganized share panel - not final UI

  • The new experience is enabled by default and cannot be disabled at the tenant level.
  • During rollout, users may opt in early and can temporarily return to the previous experience from Teams settings.
  • Existing meeting app pinning policies will continue to be honored.
  • New meeting app pinning policies will support up to two apps pinned to the main meeting controls, with additional apps available in the More menu.

Known limitations:

  • Meeting controls customization preferences (such as pinned controls) do not sync across devices at launch. Preferences persist across meetings on the same client. Cross‑device sync is planned for a future release.
  • The opt‑out toggle for the new meeting experience is controlled by individual users and cannot be managed at the tenant level. This opt‑out is a temporary adoption aid and will be retired in a future release. Microsoft will provide advance notice via a separate Message Center post before removal.

Action Required / Recommendations

No immediate action is required.

We recommend that you:

  • Review existing Teams meeting app pinning policies and plan future policies around the two‑app limit.
  • Communicate ​the redesiged meeting control changes to users, helpdesk, and internal support teams ahead of the July 2026 rollout. Detailed change management guidance for IT Pros/admins, along with an end user visual guide will be published on July 9th 2026: https://adoption.microsoft.com/microsoft-teams/new-meeting-controls-experience.
  • Update internal documentation and training materials to reflect:
    • The new meeting controls layout.
    • User customization options.
    • The updated share panel experience.

Compliance considerations

No compliance considerations identified, review as appropriate for your organization.

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